Location: Dubai
Description:
Job Title: AF11810 – Project Administrator | Retails Corporate Office
Retail
:: About our Retail Business:
Al-Futtaim’s Retail Division holds a stable of world class brands operating in buoyant markets with huge growth prospects. Some of our brands are Marks & Spencer, Toys R Us, and IKEA as well as Robinsons with a range of smaller brands selected for their appeal to the markets in which we operate. We currently operate our Retail outlets across the Middle East and in South East Asia.
We have enjoyed phenomenal success throughout the UAE, Egypt and GCC countries. We are in the final stages of outline planning for massive growth and need to prepare for the next phase of this program.
:: About the Job:
To provide both clerical and administrative support to the Assistant General Manager and Project Implementation Managers either as part of a team or individually. Involve in coordination and implementation of Office procedures and frequently have responsibility of specific projects and tasks and, in some cases, coordinate the work of the Assistant General Manager and Project Implementation Managers.
Key Accountabilities:
Archiving & Filling
- Using Content Management Systems to maintain and update internal data base with regards to Architectural & MEP Fit Out Drawings / Legal Contracts / 3rd Party Drawings & Quotations / Site Specific Documentation i.e. Variations / Minutes of Meetings / General Communications/CAPEX spend/H&S documentation/Update project cost tracking schedules/
Legal Contracts
- Produce Legal Documentation for Project i.e. Architectural / MEP / 3rd Party Suppliers and Manufacturers
- Produce Completion Certificates on completed Projects
Maintain and administrate key 3rd party accounts i.e. quotations / invoice submissions and payments
- Receive Fit Out Quotations
- Seek Fit Out Quotation approvals in conjunction with Project Implementation Managers / Brand General Managers and General Manager Store Development
- Receive 3rd party invoices, administrate internal payment procedures, follow up on payments and maintain records
- Maintain contactor database, issue and follow uo in RFI for all new potential contractors
General Design Office Support
- 3rd Party Communication i.e. Letter Writing
- Dealing with Telephone and E-mail queries
- Creating and maintaining Filing Systems
- Manage Diaries and arrange meetings
- Deal with 3rd party suppliers and manufacturers
:: About You:
Minimum Qualifications and Knowledge: Proficient in business administration, skilled in MS Office
Minimum Experience: Minimum two years experience working in a Design / Construction / Project Management Office Environment
Job-Specific Skills: Constant communication with various stakeholders as well as 3rd parties, a strong level of negotiation and command is required. Your planning and organising skills will be second to none as well as your ability to use your initiative with regards to maintaining filling systems and records
Behavioural Competencies : Assertiveness, Negotiation skills, Planning and Organizing skills, Time management skills, Communication skills and Decision Making Skill, Administration Skills and Office Management Skills
:: Company Profile:
Business Unit: Retail
Country: United Arab Emirates
Deadline: 26-07-2013
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